TPO Uganda is a Non-Governmental Organization (NGO) that has been delivering services to vulnerable communities in Uganda since 1994. TPO Uganda has been committed to empowering communities affected by armed conflict and other natural and man-made disasters to meet their protection needs, psychosocial, and mental health well-being, and to improve their livelihoods. TPO Uganda has over the years grown into a respectable national NGO with a demonstrable track record in over 55 districts as of January 2023. TPO is currently operating in the regions of Acholi, Lango, Teso, Karamoja, sub-regions, Rwenzori, South West, West Nile, and Central Region. The Organization works with both the humanitarian and development settings (refugee hosting and non-refugee hosting) districts in Uganda.
The primary responsibility of the job holder is to implement and enforce proper data collection and management processes. The M&E Officer will support the project team to appreciate M&E as a core function of their offices. S/he will build their capacity and support them to integrate M&E into their day- to-day responsibilities. Working closely with the Project Officers and/or social workers to ensure that all project activities are in line with the work plan and progressing towards attaining set goals and objectives of the project.
The Monitoring and Evaluation (M&E) Officer will be responsible for the design, coordination and implementation of relevant monitoring and evaluation, accountability, and learning framework of the Project. He/she will develop a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by the Project. He/she will also lead the development and strengthening of Monitoring and Evaluation (M&E) systems, including learning and accountability and generation of reliable data for results-based management of the M&E unit and strengthen project implementation;
- System/Database set up and management
- Guide and coordinate the review of the project log frame during project design particularly in the areas of performance indicators and their measurement.
- Assist in the development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant
- Provide technical support for the revision of project performance indicators, tools and methods.
- Maintain a functional M&E database.
- Data collection and Management
- Develop baseline data for each project component and for all project indicators.
- Collect data on a regular basis to measure achievement against the performance indicators.
- Regularly update the Web based PROMS online system with data and other information requirements and continually build the capacity of staff on the system.
- Data analysis, Reporting and Documentation
- Coordinate the preparation of all project reports. Guide staff and partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.
- Prepare consolidated internal and/or donor progress reports for project management, including identification of outcomes, lessons, and potential bottlenecks in project implementation, and providing specific recommendations.
- Prepare periodic reports by providing Monitoring and Evaluation data
- Provide the Project Coordinators with project information she/he may require and check that monitoring data are discussed in appropriate forum and in a timely fashion in terms of implications for future action.
- Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the supervisor on improving project performance using M&E findings.
- Data quality assurance
- Define, develop, review and improve data quality criteria and plan for the project.
- Ensure that data management documentation standards are adhered to at all times.
- Undertake regular visits and implement data quality checks and controls to the field to support implementation of projects M&E and to identify where adaptations might be needed
- Identify and mitigate potential data quality risks, including inspection, cleaning and transformation of data with the goal of highlighting useful information, drawing conclusions which inform and support project decision-making
- Document your data quality processes and results.
- M&E Capacity building
- Develop a plan for project-related capacity-building on M&E and for any computer-based support that may be required.
- Organize and undertake training with collaborating partners on M&E as required.
PERSON SPECIFICATION
- A Bachelor's degree from a recognized institution preferably in Social Sciences, Information technology, Statistics, or a relevant field.
- A postgraduate course in Monitoring and evaluation is an added advantage
Experience
- Two years' professional experience implementing M&E-related activities.
- Detailed knowledge of key M&E concepts, tools, and best practices; experience working with both quantitative and qualitative data collection and analysis methodologies; familiarity with routine management of information systems.
Competencies
- Good knowledge of Results-based Management (RBM)and its application to projects and programs.
- Proficient in relevant Mobile technology and computer applications such as MS Office, Excel, and Access
- Demonstrated capacity to write results-based reports.
- Experience in the development of data collection tools and systems for entry, analysis and storage of qualitative and quantitative data (e.g. Ms Access, STATA, SPSS,E-views and others
- Experience in delivering strategic communications and M&E interventions on generic humanitarian work
- Strong interpersonal skills and ability to work with minimum supervision and in a team;
- Excellent written and verbal skills in English.
How to apply:
✓ Please send your CV and cover letter with 3 work related referees and a table showing your past 3years salary history: Human Resources Manager, TPO Uganda, P.O Box 21646 Kampala, Uganda, email: jobs@tpoug.org Plot 652, Block 257, Wamala Close, Munyonyo (Attached as one document of 2MBS)
✓ Deadline: January 23, 2024.
✓ Female candidates are strongly encouraged to apply.
TPO Uganda is an equal opportunities employer that does not discriminate on any basis.
Please note that this offer of employment is made to you with the understanding that you do not have a history of fraud or sexual offenses. This is by TPO Uganda Anti-Fraud and PSHEA policies. Any violation of this and other policies is highly punishable as per guidelines indicated in the various policies and the laws of Uganda.
Only shortlisted candidates will be contacted, thus, if you do not hear from us by February 3rd, 2024, you are not considered.
